Watoobi · Intelligent Mentorship Platform
A full-stack, multi-tenant platform for running structured mentorship programs — automating everything from smart mentor-mentee matching to meeting reminders, mission tracking, project management and state-of-the-art state management, across multiple organizations from a single deployment.
Mentorship programs running
on spreadsheets and hope.
Organizations running structured mentorship programs — NGOs, academic institutions, corporates — were stitching together their operations from fragmented tools. Mentor-mentee pairing happened manually, over email, with no algorithmic logic and no audit trail. Coordinators spent hours chasing spreadsheets instead of running programs.
Once a match was made, there was no system to track whether meetings actually happened. No reminders fired. No feedback was collected. Administrators had no real-time view across their active cohort. Every payment cycle meant manual work and exposure to VAT compliance gaps under Israeli law.
The deeper problem was structural: there was no concept of a "project" — a bounded cohort with its own rules, population, timeline, and pricing. Every organization was reinventing the same program from scratch, without the infrastructure to scale it.
"Before Watoobi, our team was coordinating everything by hand — it was impossible to scale."
Every match, meeting,
and mission — automated.
Watoobi approach quickdev for a full-stack, end-to-end solution: a web platform that would handle every aspect of running a mentorship program, from participant registration to match lifecycle to payments and compliance. We built it as a project-centric, multi-tenant platform: each Organization can run multiple Projects, each with its own mentor and mentee populations, configurable matching rules, pricing, branding, and timelines — all served from a single deployment.
At its core is the MatchMaker engine — an algorithmic service that evaluates registered participants against configurable project rules (occupation, career stage, geography, helpWith categories, seniority) to produce ranked match candidates. Admins review and confirm pairings, triggering a formal match lifecycle. From there, the platform takes over: meetings are scheduled, SMS and email reminders fire automatically via Pulseem and Brevo, feedback is collected, and missions are tracked per participant — all without coordinator intervention.
Paid programs collect per-mentee fees through an integrated payment gateway and generate VAT-compliant Israeli tax invoices automatically via Morning — zero manual steps from signup to receipt.
- MatchMaker engine — algorithmic scoring against configurable project rules (occupation, seniority, geography, and other dynamic categories)
- Full meeting lifecycle — scheduling, slots negotiation, reminders, cancellation, rescheduling, and feedback collection
- Automated SMS reminders (Pulseem) and transactional emails (Brevo) before and after every meeting
- Mission & activity tracking — configurable tasks auto-assigned to matches and meetings, with a participant-facing "My Activity" dashboard
- End-to-end payment flow — per-mentee fee collection with automatic Morning VAT-compliant tax invoice generation
- Three role-based portals — mentor/mentee dashboard, operator project panel, and full admin control panel
- Structured onboarding questionnaires — dynamic, per-project question groups capturing the exact profiles needed for quality matching
- Multi-organization architecture — independent branding, populations, rules, and pricing per organization from one deployment
Built for scale and Israeli compliance.
From spreadsheets to
a program that runs itself.
- Organizations moved from manual spreadsheet coordination to a fully automated matching and tracking pipeline — coordinators now manage three times the number of active matches with half the effort
- Automated SMS and email reminders measurably reduced meeting no-show rates — no manual follow-up required from coordinators
- Paid programs gained a fully compliant end-to-end payment-to-invoice flow: per-mentee fee collection, automatic Morning VAT-compliant receipts, zero manual steps
- Admins and operators gained real-time visibility into every match, meeting, and mission across all active projects — across multiple organizations from a single admin panel
- The multi-tenant architecture scales horizontally: a single deployment serves multiple organizations, each with independent branding, participant populations, matching rules, and pricing
- Hebrew and Arabic localization made the platform accessible to Israel's full population of potential mentorship program participants
Before Watoobi, our team was coordinating everything by hand — it was impossible to scale. Now our operators run three times the number of matches with half the effort, and our mentees actually show up to meetings because the reminders just work. It's the infrastructure our program always needed.
yours?
Tell us what you're building. We'll tell you how fast we can get you there.